► A.5 Code of Practice for Union Officers

A.5                          CODE OF PRACTICE FOR UNION OFFICERS

There shall be a Code of Practice for Officers of the Union.  These Regulations assume moral probity on the part of the student officer.  Declaration and openness are the basis on which these regulations are based.

In order to strengthen the accountability of the Officers of the Union to the Membership, the following information shall be recorded in the Sabbatical/Executive Officers Log Book.

Declaration of Private and Personal Interests

Annual Leave taken*

Sick Leave taken*

All gifts, hospitality and/or expenses provided for a student officer by an external organisation or individual

All expenses incurred by the Union

Discounts on ULU premises hire and related or unrelated catering*

Purchase of off-sale alcohol and food products as outlined in A.5.3*

Attendance records for meetings

*  indicates Sabbatical Officers only.

The Log Books shall be held by the President’s Office and shall be available to all ULU members and stakeholders for inspection.

A.5.1             Declaration of Private and Personal interests.

 

                   Private and Personal Interests should be recorded by an Officer in the Log Book.  If an Officer has a clear and substantial interest in a matter, they should declare this and withdraw from discussions and decisions on this matter.

 

A.5.2             Declaration of Gifts Received       

 

                   All gifts and hospitality to an Officer must be recorded by the Officer in the Sabbatical/Executive Log Book.  Offers of such should be refused if the Officer feels that they may be placed under a significant obligation by acceptance, or discussed with the Executive or Council.

 

A.5.3          As staff of the Union, off-sale alcohol will be available at a cost price plus VAT to Sabbaticals.  Off-sale food products will be available to staff at cost price, but must be ordered as part of a bulk Union order and will not be undertaken as individual transactions.  All such sales will be recorded in the Sabbatical Log Book, and will be periodically reviewed by the General Manager.

 

A.5.4             Expenses

 

                   Sabbatical Officers will receive a Zone 1 and 2 annual travel card.  The Officer may receive a loan to cover the cost of any additional zones they require, payable over ten equal monthly instalments.  No further travel assistance within central London (taxi journeys or car hire) shall be incurred by the Union other than in exceptional circumstances approved by both the Vice-President [Finance, Services & Operations] and the General Manager.

 

                All hospitality and meals hosted by a ULU Sabbatical Officer must be related to the work of the organisation, and wherever possible should be provided in-house.