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► Part A
| A.1 | Terms of Reference and Job Descriptions for Sabbatical Officers |
| A.2 | Disciplinary procedure for all student officers |
| A.3 | Guidelines for Sabbatical Officers |
| A.4 | Code of practice for Union Officers |
A.1 Terms of Reference and Job Descriptions for Sabbatical Officers back to top
A1.1 All Sabbatical Officers:
i. Are trustees of the organisation and shall comply with trustee responsibilities as laid down in Charity Law (except London Student Editor).
ii. Shall attend meetings of Trustees, Senate, and other committees.
iii. Shall perform other duties as may time to time be laid down by, trustees, senate and other committees.
iv. Shall endeavour to visit each of the schools, colleges and institutes of the University and the intercollegiate halls of residence regularly during the term of their office.
v. Shall abide by union policy at all times
vi. Shall strive at all times to represent the unions and students of the University of London, especially their diversity and to involve students wherever possible in the decision making processes.
vii. Shall be active in their communication with constituent member unions and student body.
The terms of reference and job descriptions for each sabbatical officer shall be as followed.
A.1.2 The President.
The President shall:
CAMPAIGNS
i. Co-ordinate the campaigns and ensure the implementation and running of priority campaigns.
ii. Be responsible for all media publicity on campaigns.
iii. Convene all public campaigns.
iv. Support the work/aims and objectives of the intercollegiate campaigning network convenors.
ACCOUNTABILITY
v. Set the agenda for ULU Senate and act as secretary and ensure their smooth running.
vi. Report to the appropriate bodies and seek approval for any major policy decisions.
vii. Ensure that ULUs mandates are fulfilled and take responsibility for the implementation of policy.
viii.Be responsible for maintaining all records regarding sabbatical attendance and performance for report to the standards and ethics committee.
ix. Be responsible for all matters relating to the interpretation of the constitution and any regulations; except finance and elections.
x. Be responsible for all matters relating to staffing.
xi. Be the first point of contact with the General Manager of ULU.
xii. Attend and where appropriate chair, all committees concerned with staffing and write any reports necessary (within the limitations of student-staff protocol).
COMMUNICATION & CONSULTATION
xiii.Be responsible for all relations with the University.
xiv.Attend all university meetings to which the president is an ex-officio or appointed member.
xv. Deal on a day to day basis with all media enquiries and pass them on as appropriate.
xvi.Liaise regularly with other Students’ Unions, NUS, campaigning organisations and key decision makers.
xvii.Organise the Honorary Life Membership Awards Ceremony.
xviii.Co-ordinate the work of ULU Senate and Intercollegiate campaigning networks liaising with the appropriate officers on all appropriate matters.
xix.Regularly discuss the funding of ULU with the college funders, and liaise with constituent union officers and students where appropriate.
xx. Co-ordinate all training events for officers, ULU Senate members and intercollegiate campaigning network convenors and ensure an effective handover.
The President shall be empowered to act on matters related to the above Terms of Reference of a minor, non-contentious or urgent nature so long as any such actions are reported at the first opportunity to the appropriate.
The President shall act on behalf of all the other sabbaticals in their absence.
A.1.3 Vice President Finance Services & Operations
The Vice President Finance Services & Operations shall:
FINANCE
i. Be responsible for all matters related to ULU finances including relations with the University.
ii. Set the agenda of the Board of Trustees, act as secretary and deputy chair and ensuring its smooth running.
iii. Liaise and support the college union officers regarding their duties for their own SU services.
iv. Monitor all ULU expenditure.
v. Ensure that the financial protocol is followed at all times.
vi. Approve all student representation expenditure in line with the financial procedures.
vii. Ensure that the first estimates revised estimates and end of year accounts are completed in accordance with the financial regulations and charity commission requirements.
viii.Develop all ULU applications for sponsorship.
ix. In conjunction with the President regularly discuss the funding of ULU with its funders and liaise with college union officers and students where appropriate.
x. Act for the President in his/her absence.
xi. Be responsible for dealing with complaints or disciplinary matters that relate to the ULU President.
SERVICES AND OPERATIONS
xii. Be responsible for the day to day running of the ULU building and services.
xiii.Co-ordinate all fundraising and sponsorship for ULU publications and communications.
xiv.Consult students want and needs for the provision of the revenue generating services.
xv. Liaise through the General Manager to ensure the development of these services.
xvi.Be responsible for the marketing of ULU services to the students.
xvii.Co-ordinate and oversee any service development
xviii.Recommend to the Board of Trustees development or adaptations of ULU service provision that would increase the level of service provided.
xix.Ensure the implementation of the strategic plan for services of ULU.
xx. Ensure that the services adhere to ULU Standards and Ethics Policy.
xxi.Monitor all complaints from students.
xxii.Attend meetings of NUS Services Limited and acting as the voting member.
xxiii.Be responsible for the entertainments within ULU working closely with commercial staff.
xxiv.Liaise with the Vice President Education and Representation on the planning of the development of welfare and representation services.
xxv.Liaise with the Vice President Student activities on the planning of the development of student activity facilities and services.
xxvi.Report matters for health and safety to the Board of Trustees
xxvii.Attend all managers meetings.
The Vice President Finance shall be empowered to act on matters related to the above Terms of Reference of a minor, non-contentious or urgent nature so long as any such actions are reported at the first opportunity to the appropriate.
A.1.4 Vice President Education and Representation.
The Vice President Education and Representation shall:
EDUCATION
i. Be responsible for the development of ULU education policy.
ii. Lead and co-ordinate ULU education campaigns.
iii. Keep up to date on trends in Higher Education and ensure college union officers are briefed and presentations are produced about key policy changes and trends.
iv. Co-ordinate ULU educational committee work in UL.
v. Attend appropriate UL committees.
vi. Write reports and letters consequential to these meetings as seems appropriate and ensure records are kept of all relevant committees including the papers and notes.
vii. Be responsible for supporting students on the external programme.
viii.Be responsible for any intercollegiate course representative activity as agreed within ULU policy.
ix. Co-ordinate and support the education focused intercollegiate campaigning networks.
x. Be responsible for any student input into UL Quality Assurance including QAA audits.
xi. Support the work of college union officers with the QA and their submissions to the QAA
REPRESENTATION
xii. Be responsible for all matters relating to the development and provision of ULU representational services. Eg. Postgraduate advice service
xiii.Convene all matters regarding the ULU equal opportunities and welfare issues.
xiv.Lead and co-ordinate ULU representational and welfare campaigns
xv. Be responsible for all matters concerning student welfare.
xvi.Organise activities and support the work of college union officers involved in welfare.
xvii.Ensure that ULU provides the highest quality of academic representation.
xviii.Co-ordinate and support the welfare focused intercollegiate campaigning networks.
xix.Liaise with the President and appropriate staff member in all areas with the media.
xx. Be responsible to all matters relating to the UL Housing Service.
xxi.Be responsible for all matters relating to the Careers Group.
xxii.Be responsible for matters relating to Intercollegiate Halls.
The Vice President Education and Representation shall be empowered to act on matters related to the above terms of reference of a minor non-contentious or urgent nature so long as such actions are reported at the first opportunity to the appropriate body.
A.1.5 Vice President Student Activites
The Vice President Student Activities shall:
i. Be responsible for all matters related to the provision and development of ULU student activities.
ii. Co-ordinate and consult on all matters relating to student activities with the relevant committees.
iii. Work closely with the members of staff associated with sports, societies and recreational at ULU.
iv. Be responsible for all relations with the University on matters relating to student activities.
v. Attend and report on all relevant committees and support members of the committees in any way possible.
vi. Liaise and work with college union officers involved in student activities.
vii. Actively seek to improve opportunities for small and specialist college students to particpate in activities.
viii.Attend student activities committee.
ix. Help all fully and provisionally recognised clubs in any way possible.
x. Help and support any student who wishes to set up a student activity in any way possible.
xi. Shall represent the views of ULU to external bodies where required.
xii. Shall play a full and active role in BUSA London division and in liaising with BUSA and UL colleges on all matters relating to student activities in accordance with ULU policy.
xiii.Shall be the voice on all student activity matters within ULU.
xiv.Shall work in conjunction with the sports editor of the London Student for the coverage of university sport, both ULU and intercollegiate.
xv. Shall oversee, co-ordinate and develop all areas of student activity- intercollegiate leagues, competitions small and specialist activities and other sporting and non sporting activities for the students of the University of London.
xvi.Shall work in conjunction with the President in the organisation of the raodshow and the annual ULU freshers fair
The Vice President Student Activities shall be empowered to act on matters related to the above terms of reference of a minor non-contentious or urgent nature so long as such actions are reported at the first opportunity to the appropriate body.
A.2 DISCIPLINARY PROCEDURE FOR ALL STUDENT OFFICERS back to top
An Officer may at any time be warned informally for failing to perform the duties of Office satisfactorily. In serious cases, or if warnings have not been heeded, the following formal Disciplinary Procedure given below, will be followed.
A.2.1 Sabbatical Officer Disciplinary Process.
i) The disciplinary process for sabbatical officers will be based as closely as possible upon the staff disciplinary process, with adaptations where necessary due to the nature of the sabbatical officers role.
ii) A workshop will be held with all of the sabbatical officers early in their period of office. It will cover standards of behaviour and conduct, Equal Opportunities, entitlements and procedures. The President and Vice-President Finance will also attend a workshop about conducting disciplinary meetings.
iii) In taking any action the President or Vice-President Finance in the case of the President shall have regard for employment law and the policies and practices of the University of London and should seek advice in regard to this before acting.
iv) Records will be kept by a designated staff member and kept confidentially in a personnel file. This designated staff member will produce summary information on a termly basis for the consideration of the ULU Standards and Ethics Committee.
v) The President shall have jurisdiction for the conduct and behaviour of ULU sabbatical officers and is able to take preliminary disciplinary steps as outlined in the table below. The Vice-President Finance shall assume the same role as it relates to the conduct of the President.
vi)The President may request to see records relating to attendance only and the Vice-President Finance may request to see the attendance records of the President.
vii) The President shall have the power to issue a cause for concern letter or a verbal warning. The cause for concern letter should be used to ensure that any performance or behaviour issues are raised promptly and dealt with soon after they occur. This should prevent problems continuing unaddressed for long periods of time. The President should be explicit about what change in behaviour or conduct is required to see improvement and if possible this should be tangible and measurable. The same powers will be given to the Vice President Finance in regards to the President.
viii) The ULU Personnel staff member will attend as note taker and to advice on compliance with procedure and process. The adviser can stop the meeting if the process is not being followed appropriately, and if necessary refer the matter directly to the subcommittee via chair of trustee
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STAGE OF PROCESS
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DECISION
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ADVISOR
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APPEAL
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Cause for Concern
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President
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ULU Personnel
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Panel Hearing
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Verbal Warning
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President
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ULU Personnel
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Panel Hearing
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Written Warning
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Panel Hearing
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UL Personnel Officer
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Dir. Of HR (UL)
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Dismissal
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Panel Hearing
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UL Personnel Officer
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Dir. Of HR (UL)
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ix) The disciplinary panel is an adjunct to the Sub-committee and acts with the authority of the committee. It will hear appeals against Presidential or Vice President Finance action in disciplinary matters and as a panel of enquiry and adjudication in regards to more serious disciplinary matters.
A.2.2 Proposal of Censure
i)Should any member of ULU Senate believe that an Officer warrants Disciplinary Action but that it is not a sufficiently serious matter to warrant a Proposal of No Confidence (see below), they may submit a Proposal of Censure about that Officer.
ii) The Proposal of Censure shall be discussed at a meeting of ULU Senate held in accordance with the Standing Orders.
iii) All Proposals of Censure of Officers must clearly state (in writing) the grounds of the complaint. And should include details of any ULU Regulations or Policies alleged to have been breached and be submitted to the designated staff member in accordance with Senate Standing Orders at least seven days before the meeting at which the Proposal is to be debated. If more than one Proposal of Censure is submitted to any meeting, they may be considered as a single Proposal.
iv) All reasonable steps must be taken immediately to inform the Officer of the Proposal of Censure, the grounds of the complaint and the Procedure set out in
this document.
v) The Officer may attend the meeting at which the Proposal is to be discussed and may be accompanied or represented by a friend. The officer or friend shall have the right to address the meeting and shall have the right of reply.
vi) The Proposal of Censure shall be passed if a majority of members present vote. The Officer, if present at the meeting, will be informed immediately by the Chair of the result of the Proposal. If the Proposal is passed, the Officer will be informed that they have been censured and any further complaint will be dealt with by a “Proposal of No Confidence” as provided below. If the Officer was absent from the meeting all reasonable steps must be taken to inform the Officer as soon as reasonably practical of the result of the Proposal and the consequences of any further complaints.
A.2.3 Proposal of No Confidence
i) Should any member of ULU Senate believe that an Officer warrants Disciplinary Action they may submit a “Proposal of No Confidence” about that Officer.
ii) The Proposal of No Confidence shall be discussed at a meeting of ULU Senate held in accordance with Standing Orders.
iii) All Proposals of No Confidence must clearly state in writing the grounds of the complaint. And should include details of ULU Regulations or ULU policy alleged to have been breached and submitted to the designated staff member in accordance with ULU Senate Standing Orders at least seven days before the meeting at which the Proposal is to be debated. If more than one Proposal of No Confidence is submitted to any meeting, they may be considered as a single Proposal, but a Proposal of No Confidence and a Proposal of Censure, if separately submitted, may be considered separately.
iv) The mover of the Proposal shall through the President’s Office immediately notify the chair of trustees who shall be responsible for taking all reasonable
steps to inform the Officer of the Proposal of No Confidence, the grounds of the complaint and the procedure set out in this document.
v) The Officer may attend the meeting at which the Proposal is to be discussed and may be accompanied or represented by a friend. The Officer or friend shall have the right to address the meeting and shall have the right of reply. In debating the Proposal of No Confidence, all ULU Senate members shall have due regard to the provisions contained in the Notes for Officers, the gravity of the allegations and the possible penalty.
vi) The Proposal of No Confidence shall be passed if two-thirds of members present vote in favour. The Officer, if present at the meeting will be informed immediately by the Chair of the result of the Proposal. If the Proposal is passed, the Officer shall immediately and without further notice be suspended from office. If the Officer was absent from the meeting all reasonable steps must be taken to inform the Officer as soon as reasonably practical of the result of the Proposal.
vii) During the period of suspension the Officer will continue to receive the allowance due as if the duties were being performed but the Officer’s duties will be assigned to other Officers of ULU at the discretion of ULU Senate as appropriate. A full Report of the Proceedings, signed by the Chair, shall be sent within two working days to the Chair of Trustees
viii) The Officer may appeal against suspension to the chair of trustees under the Appeals procedure provided below. No Appeal will be held unless a “Notice of Appeal” is lodged in writing, to the Chair of trustees of the Union, at the Union’s address (c/o President’s PA), within two working days of suspension.
ix) If no Appeal is lodged within the due time, the suspended Officer is dismissed from Office forthwith and all reasonable steps should be taken to inform the dismissed Officer of the dismissal.
x) As soon as possible after dismissal a further Report shall be forwarded to the Chair of Trustees who will decide what proportion of the allowance, if any, should be paid from the date of dismissal.
xi) At any time during a period of Disciplinary Action, the Chair of Trustees can rule that the Officer be suspended from all duties and banned from entering the ULU building except for the purposes of Disciplinary Hearings.
A.2.4 Appeal Procedure
i) Appeal against a vote of no confidence will only be heard on the following grounds:
a) The presence of new evidence since the vote of no confidence was taken; or
b) That due procedure was not followed when the vote of no confidence took place.
ii) Written Notice of Appeal to the Chair of Trustees against a Proposal of No
Confidence may be lodged with the designated staff within two working days. No Appeal will be heard if received later.
iii) If an Appeal is received within twenty-one days of the expiry of the Officer’s normal period of Office, subject to the agreement of the Officer, no Appeal need be heard but the allowance shall continue to be paid as if the Officer continued to fulfil the duties until the end of the period of Office.
iv) If an Appeal is properly lodged then, subject to paragraph A.3.B (viii) above, an Appeals Committee shall be summoned at the earliest opportunity, and not more than twenty-one days after the lodging of an Appeal, as follows.
v) The Appeals Committee shall consist of:
a) Chair of Trustees of ULU who shall Chair.
b) Two ULU Senate members Officers serving in the Students’ Union of an Institution of the University of London chosen by lot by the Returning Officer. The School of the Appellate shall not be considered when the lot is drawn.
c) Two Executive Officers serving in Students’ Unions of non-University of London institutions of Higher Education chosen by lot by the Returning Officer.
vi) If the Chair of Trustees is unable to act then a nominee of the Vice-Chancellor shall act on their behalf.
vii) Quorum of the Committee shall be its Full Membership.
viii) The Committee shall hear the Appeal by way of Case Stated and shall be supplied with a full Report of the proceedings of the meeting which passed the Proposal of No Confidence by its Chair, stating the original allegations, a full and clear account of the debate at the meeting and the reasons for the decisions reached. The Officer shall submit a Report stating the grounds of Appeal, that must fall under A.3.3 (i) (a) or (b).
ix) The Committee may, at its decision, hear and take into account fresh evidence called by either side which was not and could not reasonably have been made available when the Proposal was originally debated.
x) The person who proposed the original Proposal of No Confidence shall present the case against the Officer. Where more than one Proposal was originally proposed, it will be presented by one or more of the Proposers at the discretion of the Committee.
xi) The Officer may be accompanied or represented by a friend.
xii) Each side will inform the Chair of the Appellate Committee of the names and status of those who will appear. If the Officer will be represented by a person who is legally qualified, the Chair must be informed seven days before the date of the Hearing.
xiii) The decision of the committee shall be reached by majority vote. In the event of equality of votes, the chair shall have second and casting vote. The votes of individual members of the Committee shall always be treated as confidential and there shall be no disclosure of such votes or of information showing whether the decision was reached by a unanimous or a majority vote.
xiv) Sittings of the Appeals Committee shall be in private unless the Appellant otherwise requests and the Committee agrees.
xv) The Appellant shall be entitled to be present throughout the hearing, although the Committee may at any time during the hearing of an Appeal order the room to be vacated or may retire to another room for private discussion.
xvi) Other than for withdrawal for discussion, the Committee shall reach its decision without adjournment.
xvii) The Appeals Committee shall make no public comment other than whether or not the Appeal is allowed.
xviii) Proceedings of the Appeals Committee shall not be invalidated by reason of the absence from meetings of the Appellant, provided that reasonable steps have been taken to inform the appellant of the meetings. Or by the absence of any other person, provided that the Committee remains properly constituted as in A.3.3 (ix).
xix) The Appeals Committee shall immediately convey its decision in writing to the Appellant, the ULU Senate, the Returning Officer, the President and the Vice-Chancellor.
xx) If the Appeal is allowed, the Motion of No Confidence will again be put to ULU Senate.
xxi) If the Appeal is dismissed, the Officer is deemed to have been dismissed from Office forthwith and the Chair of Trustees shall rule what proportion of the allowance, if any, should be paid to the former Officer from the date of dismissal.
A.3 GUIDELINES FOR SABBATICAL OFFICERS back to top
A.3.1 Sabbatical Officers are elected to serve for one calendar year from 1 August to 31July in the following year.
A.3.2 The Sabbatical Office is whole-time. That means Sabbatical Officers cannot during duty hours without the permission of ULU Senate engage in duties unrelated to their Office and outside ULU, whether the Officer receives payment for those other duties or not.
A.3.3 Sabbatical Officers are expected to be engaged in their duties Monday to Friday during ULU Office hours – normally 10am to 6pm. But the nature of the work is that these hours can vary and duties may be required outside the normal hours and on other days. Averaged over the year, however, the duties expected of a Sabbatical Officer should not be more than about 50 hours per week. There will be a mechanism where Sabbatical Officers can claim time off in lieu during term time.
A.3.4 With the agreement of the other Sabbatical Officers and normally not in the University term-time, Sabbatical Officers may take a total of 27 days leave of absence from their duties in addition to ULU Closure Days without their allowance being reduced. In exceptional circumstances (for example for compassionate reasons) Sabbatical Officers may be granted leave from their duties in excess of 27 days by the Chair of Trustees. The Chair of Trustees may then rule that their allowance should accordingly be reduced for each additional day of absence, taking into account any extenuating circumstances and whether the absences can be made up by duties undertaken at other times.
A.3.5 Sabbatical Officers are required to keep an Office Diary of their engagements which must be available for examination. If they expect to be unavailable during ULU office hours they must leave with their designated staff member or post on their door either a means of contact or where and when they expect can be contacted.
A.3.6 Sabbatical Officers are required to inform their support staff if they are unable to carry out their duties on any day because of ill-health. They should contact their support staff as soon as possible if they are unable to attend their duties, and if appropriate, suggest what alternative arrangements could be made to cover important duties, and when they expect to return to their duties. If the number of days of sickness (inclusive of weekends) is seven or more, then a letter from a doctor will be required by the Chair of Trustees if the days are not to be counted as normal leave of absence or the allowance is not to be reduced. Matters of health and other personal matters concerning individual Officers will be dealt with in strict confidence on a “need to know” basis but each Officer’s support staff will keep a public record of absences doe to leave and sickness which will be recorded on the Sabbatical Log Book and open to inspection by any Full Member of ULU.
A.3.7 Any Sabbatical Officer who has failed to maintain contact with ULU for 20 consecutive days (including weekend days but excluding ULU closure days) without good reason, will be deemed to have resigned, subject to approval by ULU Senate or Chair of Trustees. This will be subject to the Appeals procedure laid out under Section A.3.2 for Motions of No Confidence.
A.3.8 Sabbatical Officers are free to belong to a Trade Union at their own cost.
A.3.9 All Sabbatical Officers will carry out the duties prescribed by ULU Senate. Prior to taking up Office, they are required to spend a period of ‘Handover’ with the retiring Officer by mutual arrangement, during which time an allowance will be received at the same rate as the allowance received by the retiring Officer.
A.3.10 Before the end of their Term of Office, retiring Officers are required by mutual arrangement to spend a period of ‘Handover Training’ with their successors. Failure to do so will render them liable to disciplinary action under Section A:5 of the Regulations.
A.3.11 In carrying out their duties Sabbatical Officers must abide and act in accordance with the ULU Constitution, Regulations and Policies and must fulfil to the best of their ability any ULU Senate Mandates. The duties required by ULU Senate must be reasonable both in their nature and extent and not infringe University Statues, the ULU Constitution, other Regulations or the law.
A.3.12 Except where appointed ex-officio, Sabbatical Officers on University Committees are appointed in a personal capacity.
A.3.13 If a Sabbatical Officer has a grievance, complaint or problem relating to their Office they should raise the matter with the Chair of Trustees who will take whatever action appears to him/her to be necessary. If this relates to a member of staff of ULU the General Manager must immediately be informed.
A.3.14 The Staff Protocol Agreement must be observed. A copy can be obtained from the General Manager on request.
A.3.15 Sabbatical Officers may resign at any time on giving one month’s notice in writing to the Chair of Trustees, who will immediately inform ULU Senate and acknowledge receipt. A shorter time may be agreed by ULU Senate, or in exceptional circumstances by the Chair of trustees (e.g. during Vacations, when ULU Senate Meetings cannot be convened within a reasonable amount of time). Once delivered and acknowledged, written notice of resignation may only be withdrawn with a two-thirds consent of ULU Senate.
A.3.16 Any Officer who for whatever circumstances finds that their Status as a Full member of the Union (as under 3.2a of the Constitution) will change before the conclusion of their period of Office must inform the President and the Chair of Trustees of ULUs. Who will, in conjunction with Board of Trustees recommend a course of action to the next ULU Senate meeting.
A.4 CODE OF PRACTICE FOR UNION OFFICERS back to top
There shall be a Code of Practice for Officers of ULU. These Regulations assume moral probity on the part of the student officer. Declaration and openness are the basis on which these regulations are based.
In order to strengthen the accountability of the Officers of ULU to the Membership, the following information shall be recorded in the Sabbatical Officers Log Book.
Declaration of Private and Personal Interests
Annual Leave taken
Sick Leave taken
All gifts, hospitality and/or expenses provided for a student officer by an external
organisation or individual
All expenses incurred by ULU
Discounts on ULU premises hire and related or unrelated catering
Purchase of off-sale alcohol and food products as outlined in A.5.3
Attendance records for meetings
The Log Books shall be held by the President’s Office and shall be available to all ULU members and stakeholders for inspection.
A.4.1 Declaration of Private and Personal interests.
Private and Personal Interests should be recorded by an Officer in the Log Book. If an Officer has a clear and substantial interest in a matter, they should declare this and withdraw from discussions and decisions on this matter.
A.4.2 Declaration of Gifts Received
All gifts and hospitality to an Officer must be recorded by the Officer in the
Sabbatical Log Book. Offers of such should be refused if the Officer feels that they may be placed under a significant obligation by acceptance, or discussed with the Board of Trustees.
A.4.3 As staff of ULU, off-sale alcohol will be available at a cost price plus VAT to Sabbaticals. Off-sale food products will be available to staff at cost price, but must be ordered as part of a bulk Union order and will not be undertaken as individual transactions. All such sales will be recorded in the Sabbatical Log Book, and will be periodically reviewed by the General Manager.
A.4.4 Expenses
Sabbatical Officers will receive a Zone 1 and 2 annual travel card. The Officer may receive a loan to cover the cost of any additional zones they require, payable over ten equal monthly instalments. No further travel assistance within central London (taxi journeys or car hire) shall be incurred by ULU other than in exceptional circumstances approved by both the Vice President Finance (in the case of Vice President Finance it will be the President) and the General Manager. All hospitality and meals hosted by a ULU Sabbatical Officer must be related to the work of the organisation, and wherever possible should be provided in-house.