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► Motion to Create a Working Party on the ULU Constitution

02/03 Policy

Valid AULUC 2008

MOTION TO CREATE A WORKING PARTY ON THE ULU CONSTITUTION

Proposed by: Claire Wren [ULU V-P Finance & Societies]

Seconded by: Susie Reilly [ULU, Students with Disabilities Officer], James MacColl [ULU V-P Welfare & Student Affairs]. Ben McMechan University College London Union [Finance & Adminstration Officer], Nigel Harris, [University College London Union [Education & Welfare Officer] David Utting [King’s College London Union President], Johann Malawana [Queen Mary University of London Vice-President Association], Ralph Redfern [King’s College London Union Media & Publicity Officer]

THIS UNION NOTES

There are a number of inconsistencies in the ULU Constitution and Regulations;

1. It is ULU policy to review the executive job descriptions;

2. Election nominations for the term of office 2002-2003 open on the 20^th January 2003;

3. The nomination requirements for ULU elections have been significantly reduced following the election review at the end of the academic year 2001-2002; and

4. The first ULU Council of the Spring Term is on the 27^th January 2003.

THIS UNION BELIEVES

A constitutional review ought to be carried out this year;

1. A constitutional review is best carried out by those interested in the outcome;

2. Any constitutional review ought to have effect from the earliest possible time (2003-2004);

3. It is poor practice to amend job descriptions part of the way through a nomination period;

4. A Constitutional review may be adversely affected by the start of an election period – possibly preventing the necessary thoroughness and lack of bias;

5. There would be no significantly adverse effect of a slight delay to the opening of nominations.

THIS UNION RESOLVES

1. Delay the opening of nominations until the 3^rd February; and

2. Create a “constitutional review working party�? with Terms of Reference and Membership as defined in Appendix A.

Appendix A

1. Membership of Working Group:

a) Chair of Council (Convenor and Chair of Working Group)

b) The Senior Treasurer

c) Members of Governance Committee

d) Any other interested person who is a member of ULU.

2. Terms of Reference of Working Group:

a) To revise the ULU Constitution and Regulations with particular, but not exclusive, reference to:

i) The future direction of ULU;

ii) The original motion that mandated the review of the executive roles;

iii) The role of the executive within the democratic structure of ULU;

iv) The job descriptions of the elected officers;

v) The relationship between the full-time and part-time executive; and

vi) The responsibility of the regulation of elections, finances and clubs and societies.

b) To report and submit recommended changes to the 4^th ULU Council of 2002-2003;

c) To meet at least twice; and

d) To circulate meeting times to all members of ULU Council.

PASSED: 27^th January 2003