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ULU Home > Your ULU > Governance and Senate > ULU Regulations > Part D

Part D – STANDING AND SUB-COMMITTEES OF ULU AND CONDUCT OF MEETINGS OF THE BOARD OF TRUSTEES STANDING AND SUB-COMMITTEES

There shall be the following Standing and Sub-Committees of the Board of Trustees. The President and Vice-President shall be entitled to sit ex-officio on all Committees on which they are not named as voting members, with the exception of the Appeals Committee.

The Committees shall report in writing, through their Chairs (apart from Laurels on which the President shall report) to each meeting of ULU Senate.

All Committees shall have the power to co-opt non-voting members where appropriate.

All Standing and Sub-Committee of ULU, with the exception of Appeals Committee, Appointments committee and disciplinary panel, shall be open to all Full Members of the Union, as defined in 3.2 of the Constitution. They may attend as observers and may be granted speaking rights subject to a simple majority decision of the Committee concerned

D.1	Student Activities Committee
D.2	Laurels Committee
D.3	Inter-Collegiate Networks
D.4	Appointments Committee

D.1 STUDENT ACTIVITIES COMMITTEE back to top

D.1.2 The Student Activities Committee shall be responsible for:

i) Drawing up regulations for all of ULU’s student activities, paying due regard to the Constitution and Regulations of ULU and the University, and the University’s Ordinances.

ii) Ensuring the compliance of all ULU’s student activities to the Constitution and Regulations of ULu and the University, and the University’s Ordinances.

iii) Discussing and formulating policy and strategy to aid the development of student activities within the University.

iv) Representing the views of ULU’s student activities and their participants to ULU Senate and external bodies.

v) All student activities organized by the Union on behalf of ULU Senate

vi) Formulating and implementing health and safety regulations and policy amongst ULU student activities.

vii) Promoting student development in extra-curricular student activities throughout the University.

viii)Promoting and facilitating intercollegiate student activities on behalf of ULU Senate.

D.1.3 The membership of the Student Activities Committee shall be:

i) The President of the ULU

ii) The Vice President (Student Activities)

iii) The six members of the Sports and Societies Executive

iv) Three members of the Intercollegiate Student Activities Committee

v) The Chair shall be the Chair of ULU Senate

The Secretary shall be the ULU General Manager, or appointed nominee

D.1.4 There shall be two sub-committees of the Student Activities Committee provided for within the Student Activities Regulations:

i) The ULU Sports and Societies Executive, which shall exist to regulate and manage sports and societies run from and hosted within the Union under the direction of the Student Activities Committee.

The Inter-collegiate Student Activities Committee, which shall exist to discuss, regulate and manage the ULU Inter-collegiate leagues and items of common sporting and non-sporting concern between the Colleges, under the direction of the Student Activities Committee.

D.2 LAURELS COMMITTEE back to top

D.2.1 The Terms of Reference of the Laurels Committee shall be to institute and regulate the award of Laurels and Honorary Life Membership of ULU.

D.2.2 The membership of Laurels Committee shall be:

i) The Warden of the Laurels who may serve for an unlimited period who shall

chair Laurels Committee;

ii) The President and Vice-Presidents of ULU;

iii) The London Student Editor;

iv) Two people elected by Sports and Societies Committee;

v) One person elected by ULU Senate

vi) One person co-opted by Laurels Committee.

D.3 INTER-COLLEGIATE NETWORKS back to top

D.3.1 ULU shall provide a range of inter-collegiate networks. These will work across colleges to provide support to college union officers and societies and co-ordinate joint activity where this has been approved and can add value to and not duplicate college or SU provision.

D.3.2 There will be two types of inter-collegiate networks as follows:

i) Inter-collegiate society networks.

ii) Inter-collegiate campaigns networks.

D.3.3 The regulations for Inter-collegiate society networks are included in the student activities regulations. This regulation describes the arrangements, responsibilities and powers of the inter-collegiate campaigns networks.

D.3.4 The Board of Trustees will submit the list of Inter-collegiate campaigns networks to be supported annually as part of the annual strategic plan and budget.

D.3.5 The plans of the of the inter-collegiate campaigns networks will be approved in advance by the Board of Trustees who will allocate resources to the different networks from the campaigns budget depending upon priorities and feasibility. Updates on activity by the networks will be reported to each meeting of the Board of Trustees and included within their report to the ULU Senate.

D.3.6 Each inter-collegiate campaigns network shall be eligible to book rooms at ULU as stated and agreed within their activity plan and budget submission. It is the intention that these room bookings will be for either a social or a large event and it is expected that the attendance at the event will reflect this fact.

D.3.7 New inter-collegiate campaigns networks can be established by a proposal from or to the Board of Trustees and agreed when they judge that the criteria of feasibility, priorities and resources support the establishment of the network in question. This can be as part of the planning process or in response to changing circumstances All such proposals whether approved or rejected must be reported to the ULU Senate.

D.3.8 Inter-collegiate campaigns Networks can be disestablished in the following ways:

i) Lapse – that is where a network ceases to be practically viable for a period of time (but may be revived at a later date).

ii)Non-compliance- where plans are not submitted or irregularities occur the Board of Trustee may disestablish a network.

ii) Changed priorities – where the Board of Trustees as directed or approved by ULU Senate feel that there is no longer a need for a network or it is not a sufficiently important priority.

D.3.9 Each network will elect a convenor. This will be conducted by the ULU returning officer or their nominee who will make arrangements for a nomination process and an election meeting that will include hustings. For the election of the convenor each member union will have one vote and will provide written confirmation to the Returning Officer of the person who will exercise that vote for their union.

D.3.10 The duties of the convenors are:

i) To coordinate the activities of the inter-collegiate campaigns network for which they are responsible.

ii)To plan and ensure that meetings of the networks take place, are well attended and allow participation from all present.

iii) To plan and co-ordinate inter-collegiate campaigns activity where that is agreed and does not duplicate the activities of college unions.

iv) To ensure that written reports are provided about activity to the Board of Trustees.

v) To submit an annual plan and a budget request indicating all planned activities including outputs of activities costings and timescales.

vi) To comply with ULU’s financial regulations and any regulations concerning standards and ethics that are relevant.

vii) To liaise with the Sabbatical trustees about day to day issues concerning the networks activities.

viii)To attend the inter-collegiate campaigns network forums and contribute to the development of ULU strategy for networks and the organisation as a whole.

ix) To attend training provided or arranged for network convenors.

x) To speak on external issues pertaining to the remit of the network with the exception of criticism of member college unions and their officers.

D.3.11 The Convenor can be removed from post by a meeting of the relevant network taking a recorded vote that then must be ratified by the Board of Trustees. The Board of Trustees can also remove a network convenor where they feel performance is inadequate or there is a failure to conform with standards or procedures.

D.3.12 Ordinary meetings of all network will be open to all students from member colleges unless variations from that have been agreed by ULU Senate.

D.3.13 Where an inter-collegiate campaigns network has lapsed but the Board of Trustees consider it to be of sufficient importance the President will be given the responsibility to re-establish the network and ensure that the service or activity continues. In order to do this they may make plans, organise activities and spend money as agreed by the Board of Trustees and so long as there is a clear timetable for re-establishing the network with an elected convenor. The president may also co-opt others as they deem appropriate to re-establishing the network, as agreed by the Board of Trustees and within an agreed timetable.

D.3.14 Any disputes or performance issues regarding inter-collegiate campaigns networks or inter-collegiate campaigns network convenors will be referred to the standards and ethics committee for resolution.

D.4 APPOINTMENTS COMMITTEE back to top

D.4.1 The appointments committee will meet as required and report to the Board of Trustees.

D.4.2 The Appointments committee will conduct a search for independent trustees as directed by the Board of Trustees. The appointments committee will then put in place arrangements for advertising and interviewing applicants. The appointments committee will produce a candidate profile of each nominee with a recommendation to the Board of trustees as to which candidates should be appointed

D.4.3 The appointments committee will also seek candidates for the position of returning Officer as a vacancy arises and ensure that all nominated candidates for the ULU Senate to choose from are suitable. They will organize a search process and verify that the candidate meets the qualification criteria in regard to an association with the University of London and establish what level of experience and aptitude the candidate has for administering the ULU elections.

D.4.4 The appointments committee will also make any other appointments or related activities that are delegated to it by the Board of Trustees.

D.4.5 The appointments committee shall be made up of the following:

i) ULU Vice-President Finance Services & Operations

ii) ULU Vice-President Education & Representation

iii) 2 student Trustees

iv) of the independent trustees

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