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► Part C
Part C – STAFF/STUDENT PROTOCOL
The staff/student protocol exists for the benefit of ULU members, its officers and its staff. ULU recognises that its staff is central to its activities. The staff provides continuity, advice and managerial expertise and as such is a valued resource.
The protocol seeks to clarify the working relationship between the organisation’s members and its staff. This protocol forms an annex to the terms & conditions.
The protocol must be adhered to at all times by the members, officers and staff of the ULU.
| C.1 | Staff Status |
| C.2 | Role of the Trustees with regard to staffing matters |
| C.3 | Role of the officers |
| C.4 | Role of staff |
| C.5 | Student staff |
| C.6 | Disciplinary and grievance procedure |
| C.7 | Miscellaneous |
C.1 STAFF STATUS back to top
The University employs ULU staff. The Central University agrees the terms and conditions. The annual pay increase is negotiated nationally by representatives of the Universities and the Trade Unions.
C.2 ROLE OF THE TRUSTEES WITH REGARD TO STAFFING MATTERS back to top
The Board of Trustees shall act with the full authority of ULU Senate in matters relating to employment and the appointment of staff. The Board of Trustees will be responsible for policies relating to staff restructuring, job descriptions, regrading requests, job evaluation, pay reviews and recruitment. Responsibility for grievance and disciplinary issues would rest with the President and General Manager as appropriate.
The Board of Trustees will agree processes for appointing new permanent staff and will report annually to ULU standards and ethics committee as requested or required on progress as it relates to the implementation of policy and strategy and statutory compliance.
C.3 ROLE OF THE OFFICERS back to top
C.3.1 The Officers will note the policy referred to it by The Board of Trustees
The Officers will not discuss individual staff members. Officers of ULU will not directly manage the work of individual staff members. In the event that an officer wishes to change the priorities of a staff member they will see the General Manager in the first instance. This is not meant to prevent dialogue between officers and staff, but it is essential that each staff member has one manager from whom they take direction. In the event that an officer has a complaint against or a comment on the behaviour of a member of staff they must not deal with it directly, but should report it to the President who will report it to the General Manager. The General Manager will investigate the issue and will decide whether or not to take the matter further.
C.3.2 Elected Officers share a collective and individual responsibility to ensure that under no circumstances will staff be discussed other than at a meeting of the staffing committee. Staff may only be mentioned in London Student or any other ULU publicity with the express permission of the General Manager.
C.4 ROLE OF STAFF back to top
C.4.1 Staff will not be involved in the democracy of ULU. Staff will attend meetings as directed by the General Manager, but will act in an advisory capacity to the committee members. Staff will not have the right to cast a vote under any circumstances. Staff must not contradict ULU policy, the views of officers, nor comment on the officers themselves.
C.4.2 A staff member with a complaint against or a comment on the behaviour of an officer must not deal with it directly, but should report it to the General Manager who will report it to the President. The President will investigate the issue and will decide whether or not to take the matter further.
C.4.3 In the event that an individual member of staff or a group of staff have an issue with their employment they should pursue it through the line management structure.
C.5 STUDENT-STAFF back to top
The Board of Trustees will deal with the recruitment and employment of student-staff. In the event that a member of student staff has an issue with their employment they should pursue it through the line management structure. Student-staff also have recourse to ULU’s grievance procedure. Student-staff (as full members of the Union) are able to participate in the democratic running of the Union, but must not raise issues relating to their employment. Sabbatical Officers of ULU are not able to hold a student-staff position.
C.6 DISCIPLINARY AND GRIEVANCE PROCEDURE back to top
This protocol does not affect the rights of staff member to pursue an issue via the disciplinary and grievance procedures.
C.7 MISCELLANEOUS back to top
It is expected that both staff and officers will treat each other with respect and
courtesy at all times.